One of the biggest secrets to getting out of overwhelm and scaling your business is simple: Never do the same task twice. If you’re doing something more than once, it’s time to systemize.

The One-Task Rule

Here’s the rule:
Any time you do a task, ask yourself:
“Will I ever need to do this again?”

If the answer is yes—even just one more time—STOP. Write a system for it.

• Grab a post-it and slap this on your monitor:
  “If I do it twice, I systemize it.”

Why This Works

It’s all about leverage.
Writing a Standard Operating Procedure (SOP) takes a few extra minutes the first time, but it saves you HOURS (and headaches) down the line. Instead of reinventing the wheel (or worse, wasting precious energy on repetitive tasks), you hand the SOP to someone else and move on to the stuff that really matters.

• Future You will thank Present You for not having to dig through old notes or remember how you “did it last time.”
• Your team will know exactly how to help.
• Your business starts running like a machine—not a mad scramble.

How to Do It

1. Whenever you do a repeatable task, open a doc or your project management tool.
2. Write out the steps—quick, bullet-pointed, screen-shared, Loom video, whatever is easiest.
3. Save it where you (and your team) can find it.
   (Tekmatix users: store SOPs right inside the platform.)
4. Next time? Delegate it, or breeze through in a fraction of the time.

Multiply Your Time, Multiply Your Results

Building this habit isn’t just about efficiency. It’s how you scale. Every SOP you create is one step closer to working ON your business, not just IN it.

Ready to build a business that runs without you repeating yourself into the ground?
Join The Legends Lab for templates, systems, and support:
👉 www.sarahcordiner.com/legends/

Sarah x