From Overwhelmed to Outsourced: A Step-by-Step Guide to Hiring Your First VA

If you want to stop drowning in admin and start scaling your business, hiring your first virtual assistant (VA) is the best place to start. Here’s how to do it right—from what to outsource first, to finding the right people at the right price.

Step 1: Audit Your Time—What’s Actually Eating Your Day?

Before you hire anyone, get honest about where your hours are going.
For the next three days, grab a piece of paper and divide it into 15-minute intervals. Jot down what you’re doing, every block—sending quotes, replying to emails, chasing invoices, making social posts, tinkering in Canva, editing videos…whatever fills your day.

At the end, look at the list and ask:
Could I—with clear instructions—hand this to someone else?
Most of the time, YES. That’s your first batch of VA tasks.

Step 2: What Should You Actually Delegate?

Here’s my rule of thumb:
If it doesn’t require your face or your unique brain, automate it or delegate it.

• Inbox management
• Quotes & invoices
• Basic content creation
• Social posting
• Admin tasks

Tekmatix makes a lot of this easy to automate. But whatever is left should go straight to your new VA.

Step 3: Where to Find Your First VA (Without Breaking the Bank)

One-off help?
You can hire my Tekmatix experts for $50/hr (seriously, they’ll do what other marketers charge $1000 for in one hour). Book at tekmatix.com/services.

Long-term support?
Go to Upwork.com and search for a “GHL Tekmatix Expert.” Set YOUR budget—don’t let anyone tell you what you have to pay. Only people willing to work for your price will apply.

Bonus:
If you need a job description template, we’re working on one for our members. Stay tuned in your resources area.

Pro tip: Anyone who knows Go High Level (GHL) can learn Tekmatix fast—so expand your search!

Step 4: What to Outsource First (and Why It Should Pay for Itself)

Start with income-generating or visibility-boosting tasks:

• Social and content marketing
• Email marketing
• Lead generation
• Anything that brings in sales

If your VA helps you grow your business, they’re paying for themselves.

Then move to fulfillment (delivering services you’ve already sold), and finally everyday admin (emails, quotes, etc.). Spread your tasks among different people to reduce risk—don’t let one person become your single point of failure.

Step 5: Build Your Team, Build Your Freedom

• Start with a generalist VA.
• Add specialists (video editor, customer service, etc.) as you grow.
• Use Tekmatix and automations wherever possible.
• Outsource anything that doesn’t require you.

Ready to start outsourcing and finally get your life back?
👉 www.sarahcordiner.com/legends/

Sarah x